DREAMS of Wilmington, a nationally award-winning nonprofit serving youth in need through the arts, has an opportunity available for an Assistant Director.
This is a complex, multifaceted role that requires immense attention to detail, excellent communication skills, and the ability to perceive the larger picture while simultaneously understanding the interplay and relevance of a thousand daily details. As the second in command, the Assistant Director acts as an organizational leader, working to ensure that DREAMS’ mission is fulfilled and that all activities are commensurate with our value system. The Assistant Director also serves as the day-to-day, boots-on-the-ground manager, interacting with staff, teaching artists, community partners, vendors, funders and volunteers to ensure that the organization runs smoothly and troubleshooting problems as they arise. This individual is the primary grantwriter for the organization, works closely with the bookkeeper to ensure accurate allocation of funds, develops the organizational budget in partnership with the executive director, produces content for written materials such as annual reports, oversees the programmatic evaluation process, and works with programmatic staff to ensure alignment with budget and strategic goals. The Assistant Director is also deeply involved with the strategic planning process and assists with fundraisers/special events.
Bachelor’s degree required; master’s degree preferred. Additional qualifications include previous grantwriting experience (ideally with state or federal grants), 3-5 years of nonprofit experience, and 2-3 years of management experience. Excellent verbal and written communication skills a must. Youth development experience preferred but not required.
- Reports to executive director
- With executive director and program director, oversees major initiatives and program planning
- Oversees programmatic staff and interfaces with office manager/bookkeeper, as well as marketing director
- Responsible for having a strong sense of the ‘big picture’ of the organization, as well as the details of daily operations
- Works closely with executive director, office manager, marketing director and board as needed to plan and execute major events
- Identifies, writes and reports on grants for organization
- Works closely with programmatic staff & marketing director to connect grant writing and publicity efforts to programmatic needs and goals
- Communicates with bookkeeper and office manager on a regular basis regarding allocation of funds, monies received, grant reporting, and other issues as needed
- Works with executive director to create and update annual budget
- Works with program director to communicate budget for programming and ensure that programming falls within budget. Oversees/edits materials for student signups.
- Works with marketing director to create materials such as posters, event invitations, brochures, notecards, T-shirts, and promotional items
- Works with marketing director to develop content for publicity materials, including brochures, fact sheets and press releases
- Works with marketing director to develop and edit content for social media and web
- Writes content for and works with marketing director on design for annual report/alternative giving appeal
- Collaborates with all staff members and teaching artists to plan and implement programming and projects
- Troubleshoots issues with parents, teaching artists, volunteers and program participants that cannot be resolved at the programmatic level
- Manages human resources (i.e., health insurance administration, new employee hiring process, staffing concerns that are beyond the purview of the program director)
- In the absence of the executive director, facilitates weekly staff meetings
- Along with executive director and program director, identifies organizational needs (staff/artist training, etc.) and implements programming to address those needs
- Supports programmatic staff as needed (assisting in program event setup and breakdown, transporting students when necessary, cleaning the Center, etc.)
- Assists in cultivating community partnerships to maximize impact of programming dollars and in-kind support
- Oversees corporate volunteer efforts
- Cultivates community awareness and public relations as appropriate, representing DREAMS at events and delivering presentations
- Acts as backup for office manager to oversee facilities management (janitorial needs and building/grounds maintenance, interfacing with vendors as needed)
- Works with external evaluator to ensure viability and productivity of evaluation process
- Involved in strategic planning and development of long-term vision/sustainability
- Assisting with fundraising administration
- Maintaining donor database
- Generating fundraising correspondence letters
- Tracking fundraising expenses and revenues
- Assisting with special events
- Preparing reports for executive director
- Answering phones
- Checking mail
- Making weekly deposits
- Restocking supplies
- Scheduling building maintenance and repair
- Other support activities as needed
Must have extensive experience with MS Office suite, meticulous attention to detail, and ability to perform well in fast-paced environment. Smoke free, drug free environment. Background check required.
3-5 years related experience, non profit experience a plus but not required. Extensive experience with Microsoft Excel.
Includes vacation, health insurance and other benefits.